Aspira Education Ltd
Last Updated: 31/07/2025
Aspira Education Ltd is committed to protecting your privacy and handling your personal data with transparency, integrity, and care. This policy explains how we collect, use, store, and share your personal information in accordance with the Data Protection Act 2018 and UK GDPR.
1. Who We Are
Aspira Education Ltd is an education recruitment business that supplies fully vetted candidates to schools across the UK. We act as a data controller when processing personal data for candidates, clients, and website users.
Our ICO registration number: ZB941790
2. What Data We Collect
We may collect and process the following types of personal data:
Identification data: Name, address, date of birth, photo ID
Contact data: Phone number, email address
Employment data: CVs, references, qualifications, DBS status, right to work documents
Special category data: Health or safeguarding-related declarations (where legally required)
Usage data: Website activity, cookies, marketing preferences
3. How We Collect Your Data
We collect data:
Directly from you (via registration forms, interviews, phone, or email)
From third parties (references, umbrella companies, DBS, or right-to-work services)
From our website or marketing platforms
4. Why We Use Your Data
Your data may be used to:
Match you to suitable roles in education settings
Conduct vetting, compliance, and safeguarding checks
Process payroll via an FCSA-accredited umbrella company (e.g. Parasol)
Comply with legal and regulatory requirements (e.g. AWR, KCSIE)
Communicate with you during and after placement
Monitor safeguarding concerns or allegations
5. Our Legal Basis for Processing
We process personal data using one or more of the following lawful bases:
Contract – to deliver work-finding services
Legal obligation – to meet safeguarding and right-to-work laws
Legitimate interest – for running our business effectively
Consent – for marketing or optional services (withdraw-able at any time)
6. Who We Share Your Data With
We may share your data with:
Schools or education providers (for placement purposes)
Payroll and umbrella providers (e.g. Parasol)
DBS and safeguarding authorities
Legal or regulatory bodies where required
We do not sell your data or share it for unrelated commercial use.
7. Data Retention
We securely store personal data for the duration of your engagement and up to:
6 years for legal and payroll records
2 years for reference and vetting documents post-assignment
Unless a longer retention is required by law or safeguarding standards
8. Your Rights
You have the right to:
Access your data
Request corrections
Request deletion (where legally permitted)
Restrict or object to processing
Port your data to another provider
Withdraw consent (for non-essential processing)
To exercise these rights, contact us via the details below.
9. Data Security
We apply strict technical and organisational measures, including:
Encrypted systems
Restricted access controls
Secure destruction of expired records
Regular audits and staff training
10. AWR Compliance
We track your 12-week qualifying period under the Agency Workers Regulations (AWR). If you believe you've reached this threshold or previously worked at the same school through another agency, please notify us.
11. How to Contact Us
If you have any questions about this privacy notice or wish to make a data request, please contact:
Data Protection Officer
Aspira Education Ltd
Email: Info@aspiraeducation.co.uk
Address: Cubo Derby, The Old Post Office, Derby, DE1 1EQ
If you're unsatisfied with our response, you can contact the Information Commissioner’s Office (ICO):
www.ico.org.uk | 0303 123 1113